During my high school years, we used to learn the functionality of various software when we had our Information Technology classes. There were such widely known Microsoft Office programs as Word, PowerPoint, Excel and other tools which are useful for an average high school student. The teacher used to give us a list of software features to drill into. So basically, the task was to describe a workflow of this or that software. And I would take a pen and a notebook and write all the steps down. Thus, the answer to a question “How to change page orientation in a Word document” would look as follows:

  1. Open Microsoft Word
  2. Press the “Blank Page” button
  3. Go to Layout / Orientation
  4. Click on “Landscape”

Back then it was the only way I could imagine. No doubt that nowadays students would refer to a totally different and much more productive method – they would describe a workflow with a set of screenshots. For example, by using PrtScn, Snipping Tool, or another screenshot-capturing tool, they would take a set of screenshots, paste them into a Word document in a right sequence, adding descriptions on every step.

But what if one should describe a workflow which is really long or complicated? The obvious answer is – you would have to repeat the same scenario dozens of times. However, the obvious route isn’t always the best. Repeating PrtScn and copy & paste more than 10 times will make you start losing patience as with every new guide you are getting more and more distracted, irritated and, as a result, less efficient.

Here is another situation which you might find familiar…

You are one of those prominent students in your IT department class. You are so keen on this field that just soak up all the info like a sponge. So no wonder why all your groupmates don’t think twice before asking you for the help.  And you are always ready to assist your friends, however this might turn out to be a real disaster in terms of time spent and it will not be enough to just be able to describe a workflow. First of all, you need to solve a task, then show and explain it to a person. Consequently, you end up losing hours either sharing your screen on Skype or taking a bunch of screenshots for each step you have done. Way too much effort – agree.

describe a workflow

So, what if you could avoid this double work before starting the task? Imagine, the workflow which you went through is automatically captured in a guide with screenshots and text descriptions to every step. Doesn’t it sound like a wise way out?

In our contemporary ever-changing world, when a multitude of innovative solutions and techniques appear every day on the market, one can not allow themselves to waste time anymore if he/she wants to succeed. No matter how old you are, what your occupation is, or how busy you get. Should it be a student or a CEO of a company – everyone needs to use the most time-saving solutions, since time is the most precious thing in the modern working environment.

StepShot, a process capturing software, is one of such time-saving tools. It efficiently works for both cases described above. All you need to do – is to do the workflow. The documenting tool will capture it in a form of a detailed step-by-step guide, adding automatic text explanations for each of them. You can also edit the screenshots and add comments to them.

Afterwards, you export a newly created document in a .doc or .pdf format and send it to your teacher or peers.

Step-by-step screenshot-based authoring tools might be also handy in cases when a teacher or trainer asks their students to show the proof of completion of a home assignment. For example, if you got a task to install the plugin to a WordPress site – you need to create a guide explaining how exactly you managed to do it. StepShot will make the process of describing a workflow with screenshots easy for you.

To summarize, process capturing software can make student life easier. I believe you will considerably save your time when next time you get a task to describe a workflow. I have demonstrated just some cases when you can benefit from the modern software. But there might be many more use cases. So, don’t be lazy to research what is new in technology space and you will definitely save your time!