Rejoice and bid farewell to the usual boring way of writing process explanations and walkthroughs. Now that StepShot Guides is finally released, you can explain how things work in a more distraction-less and hassle-free way than ever before with the help of a sequence of screenshots made on every mouse click.

If you are brand new to StepShot Guides, start here to create your first how-to article. Once you have downloaded StepShot Guides, you can get down to StepShotting.


Select a Recording Area

The first thing you will see right after you open the software and click the New Guide button is the arrow telling you to bring up a Capturing Window in order to choose an area you would like to capture. You can record either the entire screen, an active window only, or a certain region which you can easily select by dragging the edges of the orange square.


Capture Multiple Screenshots

When a recording area is selected, you may start taking multiple screenshots. With every mouse click, a new screenshot is produced. The Capturing Window is rather small and movable, and it is the only part of the software you will see during capturing process. The idea is that you do the procedure, and the tool operates on the background, creating for you step-by-step screenshots, avoiding unnecessary interruptions.

For instance, if you want to explain to your grandma how to add the German language on Windows 10, the software will produce the following set of step-by-step screenshots.

Capture Multiple Screenshots

Two minutes of your time, and you are already Grandma’s hero! As you can see, the tool automatically captures metadata while recording and places it in a Step Title. It can also insert the metadata in a Step Description if you configure it in the Capturing Settings. The cursor is highlighted by default for your convenience, but if you like, you can also change it. If the metadata seems incomplete to you, it is possible to edit each Step Title and Step Description directly in the right panel of the software to suit your purposes.

NOTE: In the ready-made guide, each Step Title will be placed above a screenshot and each Step Description will be depicted right below it.



Capture a Single Screenshot

In order to capture a single screenshot, you have to:

  1. Click the Add a Screenshot button.
  2. Select a recording area.
  3. Click to capture a screenshot.

Capture a Single Screenshot



Upload an image

Besides capturing single and multiple screenshots, you can upload existing images from your computer, and StepShot Guides will help you edit them and create a well-styled how-to guide in minutes. In order to do that, hit the Upload button at the top left, and import the pictures you need.

Upload an image

What’s Next?


Edit Screenshots

When you finish the capturing process and want to enhance the screenshots, the Editing Panel will let you:

  1. add geometrical figures (rectangle, rounded rectangle, ellipse, arrow, line);
  2. place the sequence pointers within the screenshot;
  3. blur a certain part of a screenshot;
  4. add text boxes;
  5. highlight necessary information;
  6. crop a screenshot;
  7. outline elements;
  8. fill in the shapes with color;
  9. select a necessary element on the screenshot;
  10. group several elements within the screenshot.

Edit Screenshots

NOTE: You can always redo and undo your actions using the undo/redo buttons to replay any single change.


Indicate Your Document Info

Before saving a guide, it is important to indicate the necessary information about a document:

  1. Click the File button.
  2. Select the Document Info tab in the dropdown menu.
  3. Fill in the blank spaces: Title, Author, Description, Company Logo.

Document Info

Export a Guide as a PDF File

As soon as you finish annotating the screenshots and specifying the document info, you can save your guide as a PDF File.

The next action that you need to undertake in order to move forward is to fill out the registration form. Once you fill in the registration form, your 14-day free trial will be activated. Only after your registration form is filled in can you export your guide as a PDF file and publish it to WordPress. Otherwise, you will be able to save your guide on your local computer only in SSA format:

  1. Click the File button.
  2. Select the Save As tab in the dropdown menu.
  3. Choose the place on your computer where you would like to save a guide.

If you want to open a previously-made guide, make some improvements to it and save it, you need to:

  1. Click the File button.
  2. Select the Open tab in the dropdown menu.
  3. Click the Save button.


  1. Click the Save As button if you want to save this guide as a separate file on your computer.

In order to save a guide as a PDF file, you have to:

  1. Click the File button.
  2. Select the Export & Publish tab in the dropdown menu.
  3. Choose Export as a PDF file.
  4. Click the Next button.
  5. Choose from among 7 possible templates.
  1. StepShot PDF TemplatesClick the Publish button.
  2. Sign up for StepShot Guides.

When you sign up, you will be directed to your Trial Plan page:

Once this procedure is done, you may continue to work with the software:

  1. Indicate a File name, and choose a place where you would like to save a guide.
  2. Click the Save button.
  3. After publishing is finished, click the Copy Path button, and open it in your browser or just click the Open Link button.

NOTE: Each template has its unique style and defines the orientation of screenshots (documents or presentations) within the guide. It also determines the place of the company logo, title, description, and author of the guide on the front page.


Publish a Guide to WordPress

To publish a guide to WordPress, please take the following steps:

  1. Click the File button.
  2. Select the Export & Publish tab in the dropdown menu.
  3. Choose Export as a WordPress Document.
  4. Enter your WordPress Data: Login, Password, Website URL and click the Next button.
  5. Check the Post Info and click the Next button.
  6. Choose a Template and click the Publish button.

Publish to WordPress

Make All Necessary Configurations

You may speed up the capturing process using the following hotkey combinations:

Start/End session


Capture an active screen


Capture an active window


Capture a single screenshot


NOTE: You can always change the hotkey combinations for your convenience:

  1. Click the File button.
  2. Select the My Settings tab in the dropdown menu.
  3. Click Change.
  4. Type a new hotkey combination.

settings page

In Capturing Settings, you may:

  1. Choose whether you need to highlight a cursor and select a shape to highlight the cursor: a rectangle or a circle.
  2. Choose whether you want the metadata to be captured automatically while recording.
  3. Choose whether you want to place the metadata in a Step Description.

In Templates Settings, you can:

  1. Upload a template from your computer.
  2. Choose a company logo that will be depicted on the front page of your template.
If something is still unclear to you, drop us a line at [email protected] or leave your contacts below and let’s schedule a short demo.