Searching for a powerful Oracle UPK alternative? Currently looking into alternative solutions that are shining brightly on the market? We invite you to take a critical look at our expert comparison between Oracle UPK vs. StepShot Guides. No advertising, no waffling, just the bare facts.

According to a survey we conducted a few months ago, it seems that Oracle UPK is one of the most sought-after tools for ERP documentation on the market. Check out one of our previous blog posts to understand more about the tools ERP consultants use to tackle their documentation challenges.

Are You Prepared for the UPK Sunset?

Oracle recently revealed that they have discontinued the development of User Productivity Kit. In April 2019, they will end premier support too. They also aren’t offering any replacement products. This has left thousands of UPK evangelists perplexed, as many of them strongly believe that there is no other tool that can compete with Oracle UPK. However, this article will cover StepShot Guides, an alternative which promises to be a worthy Oracle UPK alternative.

According to our previously mentioned survey, these are the top 5 difficulties that ERP specialists encounter when creating ERP documentation:

  • Slow performance from the tool and lengthy time consumption when documenting business processes
  • A lot of manual work and only a small amount of automation
  • The complexity of the tools and the high prices for them
  • Poor customization of the tool and inaccuracies in screen recording
  • The inability of the tool to take a series of screenshots on the go

It seems that ERP experts are hesitant to part with their money for a tool which lacks customization and is difficult to master, even if it is feature-rich and in demand.


Oracle UPK is a real market leader, with 4 million users globally. It is a unique platform to generate, deploy, control, and maintain software training content, to ensure better end-user adoption. Oracle UPK delivers context-sensitive help directly within its application in order to walk the user through a business process, thereby reducing help desk calls. The application assists in risk mitigation, ROI improvement, user adoption, training, and productivity, and streamline deployment.


  • Available in 22 languages
  • Has a number of integrations with core ERP systems
  • Supports any application
  • Automatically captures a process as you perform it


  • Oracle has discontinued the development of User Productivity Kit, and UPK premier support is set to end in April 2019
  • Outdated and clogged interface
  • Super complex
  • High price tag – $17k (USD)

Advanced Exporting Functionality

We expect you will love StepShot Guides as an all-in-one tool. The software will provide exporting to a document (Word or PDF), video, image, or WordPress article. Each insert will be automatically aligned to the style of the document or customized Word and PDF templates. To make a video, include a series of steps directly into a video file! Are you spending hour after hour trying to record your voice to sound nice? We’ve got your back! Our tool will read your text annotations for you.

Automatic Text Description: Integrated OCR Technology

Still typing every step manually? You do not need to anymore! Meet artificial intelligence technology which allows Keylogger to register all input activities from the screen and output them as a step title or description. With integrated OCR technology, text from an image can be recognized and you just need to store it where you feel it should be in your Guide!

COMING SOON: Inbuilt Process Diagram Editor

How many times have you wanted to add a diagram to your manual, and then had to use a different tool to do it? Don’t worry about it. The Inbuilt Process Diagram Editor feature will get the job done.

COMING SOON: Cloud Sharing

Need to share files created with StepShot Guides with colleagues or clients? Soon you will be able to share all StepShot documents, images, and videos online without the need to send a copy to a different person each time.


This is not a complete list of the features we plan to deliver to you. We still have a couple of aces up our sleeve. However, we aren’t going to disclose them right away. So, StepShot Guides is a great migration option, just stay tuned with us for further updates!

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